Article -1 Scope

1. The Contractors shall carry out this contract jointly and severally towards the Commission for the work set out in Annex I ("the Project"). The Project carries the reference 45527
2. Subject to force majeure (including strikes, lockouts and other events beyond the reasonable control of the Contractors), the Contractors shall use reasonable endeavours to achieve the results intended for the Project and to fulfil obligations of a defaulting Contractor. A Contractor shall not be liable to take action beyound its reasonable control or to reimburse money due from a defaulting Contractor unless it has contributed to the default. Measures to be taken in the event of force majeure shall be agreed between the contracting parties
3. The Coordinator shall be the channel for submitting all documents and for general liaison between the Contractors and the Commission will be through the Coordinator.

Article - 2 Duration

1. The Project shall last for 12 months from the first day of the month after the last signature of the contracting parties ("The Commencement Date")
2. Any delays in carrying out the Project shall be notified immediately to the Commission
3. The contract shall be completed on the date of the final payment due by the Commission ("the Completition date"). However, articles 6 and 8 shall continue to apply after the Completition Date to the extent of any limitations specified in those Articles.

Article - 3 Reports

1. Reports shall be submitted through the Coordinator in 5 copies in English as specified in annexes I and III :

• periodic progress report each 6 month from the commencement date
• a final report within two month following the period specified in article 2.1 of the contract, or the completion of the work, if earlier

The reports shall be accompanied by cost statements, in the format specified in Part A of Annex II and within the limits laid down in Annex II. These statements shall cover the same period and be appended to each corresponding periodic progress reports.

1. A Report suitable for publication by the Commission shall be transmitted to the Commission with the final report. The report for publication shall be an edited version of the final report, describing the objectives, the work performed and the results obtained

Article 4 - Payment by the Commission

1. The total estimates costs of the project are 1.612.900 ECU (one million six hundred twelve thousand nine hundred European Currency Units)
2. The commission shall contribute 50% of the allowable full costs and/or, as appropriate, 100% of the additional cost up to 844.050 ECU (eight hundred fourty four thousand fifty European Currency Units) of the Project.

All money paid by the commission under this contract shall be taken into account in calculating the Commission contribution paid to the project and determining whether the commission has fulfilled the requirements of this Article

3. The commission shall pay its contribution for the Project in ECU as follows :

• an advance of 253.215 ECU, corresponding to 30% of the Commission contribution within 60 days after the last signature of the contracting parties
• by instalments, each paid within 60 days after the approval of the respective periodic progress reports and corresponding cost statements. The advance and instalments shall not cumulatively exceed 70% of the maximum Commission contribution for the Project
• the balance of its total contribution due within 60 days after the approval of the final report and the final cost statements, as specified in Article 3.1.

1. The periodic and the final payment shall be made on production of the cost statements provided for in Part A of Annex II
2. All Payments by the commission shall be made to the following bank account of the Coordinator :

• n. 2822368
• Bic Code : BROMITRF070 (Swift) CAB 3002
• at the bank : Banca di Roma s.p.a Agenzia 03270.6

via M. Minghetti, 17 00187 - Roma

• open in the name of : Mosaic Project-EU Banca di Roma-Servizio Strumenti di Comunicazione

The Coordinator shall be responsible for immediately transferring the appropriate amount of the financial contribution of the Commission to each Contractor. The Coordinator shall not be the beneficial owner of any payment, except by agreement between the Contractors who shall agree appropriate arrangements concerning any transfer to the Coordinator’s own account

Article 5 - Third Party Assistance

1. The Contractors may enter into Subcontracts subject to the prior written approval of the Commission being required. In any case, the contractors shall not be released from their obligations under the contract. The Contractors shall impose on any Subcontractor the same obligations as apply to themselves under the contract
2. Obligations shall be imposed in each Subcontractor giving the Commission the same right concerning the technical monitoring of, and access to, the Subcontractor as the Commission has in respect of the Contractors.

Article 6 - Technical verification and Auditing

1. The Commission, or its authorized representatives, shall be given reasonable access to sites or premises of work on the project and to documents concerning the Project’s management, progress an review. The contractors shall provide reasonable assistance, including attending meeting for monitoring, reviewing and evaluating the Project.
2. The Commission, or person authorized by it, shall be entitled to carry out audits up to two years after the Completition Date or the termination of the contract. They shall have complete on-site access at all reasonable times to personnel engaged on the project and all documents, computer records, and equipment relating to the Project, or, where necessary, be entitled to require submission of any such documentary evidence
3. The Court of Auditors of the European Communities shall be entitled to the same rights, under the same terms and conditions, as the Commission in respect of auditing

Article 7 - Ownership and exploitation of results

1. Any result arising from the execution of this contract shall be owned by the Contractors generating it. The contractors shall agree between themselves on particular arrangements for such ownership.
2. Any results which could be used in an industrial or commercial application shall be protected by the contractors in any appropriate form to the extent required in the light of the interests of the Community and the interests of the Contractors, and in accordance with any applicable legislation or convention
3. The Contractors shall be required to exploit the results in their possession, or have them exploited, in conformity with the interests of the Community

Article 8 - Liability

The contractors shall identify the Commission against any liability for any loss, damage or injury of any nature that they may cause or suffer in connection with execution of this contract

Article 9 - Termination of Contract

1. the Contractors, acting jointly and unanimously, or the Commission, may terminate the contract, or the participation of any Contractor, by giving one month written notice by recorded delivery or registered post where they consider that no further purpose will be served by continuing the work under the contract for technical reasons. In such circumstances, the contribution of the Commission shall be limited to the costs incurred by the Contractors until the date of termination of the contract.
2. The Commission may immediately terminate the contract or the participation of any contractor by written notice by recorded delivery or registered post, (i) where remedial action to rectify non-performance within one month has been requested in writing by the commission and has not been satisfactorily taken, or (ii) for any financial irregularity of a serious nature. In such Circumstances, the Commission may require the reimbursement of all parts of its financial contribution, having regard to the work performed until the date of termination of the contract.
3. Where the contract is being performed by more than one Contractor, it shall be deemed to continue to be in force with remaining Contractors which may agree with the Commission to replace the withdrawing or defaulting Contractor by another legal entity.

Article 10 - Confidentiality

The contractors undertake to keep confidential facts, information, knowledge, documents or other matters communicated to them as confidential during the performance of this contract

Article 11 - Amendments

This contract including its annexes may be modified only by a written agreement by duly authorised representatives of the contracting parties

Article 12 - Applicable Law, Entry into Force and Competent Court

1. The law of Italy shall govern this contract which shall enter into force only after the last signature of the contracting parties.
2. The Court of First Instance of the European Communities, and in the case of appeal, the court of Justice of the European Communities, shall have exclusive jurisdiction in any dispute between the Commission and the Contractors concerning the validity, application and interpretation of this contract

Article 13 - Supervision of Contract

1. The following persons shall be authorised to supervise the performance of this contract, and any relevent correspondence shall be addressed to them

For the Commission : Yvan CAPOUET

BU29 7/20

Commission of the European Communities

DG XIII, Telecommunications, Information Market

and Exploitation of Research

200 rue de la Loi

B - 1049 BRUSSELS

BELGIUM

For the Contractors : Mr. Massimo Cilli

Banca di Roma S.p.a

ufficio Legale Servizio Sistemi e Comunicazioni

Via M. Minghetti 17

00187 - Roma

2. The contract reference is 45527. This code shall be quoted in all correspondance with the commission and all cost statement.

Article 14 - Provisions relating to Taxation

The amount of any indirect taxes, sales taxes or customs duties for any invoice or bill by a supplied exceeding ECU 2500 specific to the Project, and not directly recoverable by the participant, may be rembursed in addition to the Commuinty contribution in conformity with arrangements implementing the protocol on the Privileges and Immunities of the European Communities enabling the Commission to recover such amount from a Member State.

Article 15 - Special Conditions

1. The Project shall be carried out by the contractors in collaboration with the Participating Organizations (PO) listed in annex I, to whom article 5 shall apply. Any changes envisaged regarding the PO or any modifications to the apportionment of work in excess of 10% of the original estimates costs per PO shall be enacted only after the prior written approval of the Commission.
2. Cost statements submitted in accordance with art. 3 shall be accompanied by subordinate signed cost statements representing the expenditure by each PO during the period covered by the relevant report
3. The coordinator shall immediately transfer the appropriate amount of each payment made by the Commission to him in trust for the PO.
4. The Coordinator shall submit every three month after the commencement date, except when a report under Article 3 is required, a monitoring report including reference to physical and financial indicators relating to the specific character of the Project. This report shall show the stage of the Project reached in relation to the workpackages and their objectives described in annex I and the progress achieved on the management side and any related problems.
5. At or before the end of the project, contractors and PO shall, through the Coordinator, inform the commission of their decision to proceed with the deployment of the applications/services. They will also provide a time table and a report on further planned investments for this deployment.
6. The Contractors shall undertake any reasonable effort to ensure multi-vendor interconnectivity and interoperability of the Project. Reference to suitable standards has to be included for networks, services, applications and other technical elements of the Project.
7. In accordance with article 16.2 of the Council regulation (EC) n.2236/95, the Contractors shall ensure that suitable publicity is given to assistance granted in order to inform the public of the role played by the Community in the implementation of the project. Any communication or pubblication concerning the project shall acknoledge the financial contribution of the Commission and the domain of Community activities (TEN-ISDN) in which the Project is carried out. The Commission shall be entitled to publish general information on the Project.
8. Annual Review

Article 3 of the contractor and Point 1 of Annex III shall be completed by the following : An annual review will be established at a time specified by the Commission. The Contractors will deliver an Annual Review Report on the previous years activities, including a critical self-evaluation, and a detailed plan for the following year. This report shall contain an evaluation of the results achieved with Community aid in the field of application, in terms of original objectives. This report can be evaluated by appropriate external experts. On the basis of the results of the annual review, the Commission will make a decision to continue, to modify or stop the project. A modification to the work content of the project, as well as the make-up of the partnership, may be included in this decision. Annex I will be amended if necessary

9. Without prejudice to the provisions of article 6.2, this contract is subject to the rules of financial control as laid down in Article 12 of the Council Regulation (EC) n.2236/95.
10. The Project shall not benefit from other resources of Community funding
11. The special conditions in Articles 15.1 to 15.10 prevail over all other provisions of this contract. If annex I conficts with any other provision of this contract, the latter shall prevail

Article 16 - Annexes

The Annexes forming an integral part of this contract are :

- Annex I : Project Work Programme

- Annex II : Financial Annex

- Annex III : Reports

ANNEX I

PROJECT Work Programme

This Annex I includes the following documents:

Annex I.1

DESCRIPTION of the OBJECTIVES of the PROJECT

This project introduces to a new approach to organisation, maintenance and promotion in the field of art and museums. This approach is mainly based on a couple of cool interactive technologies: Hypermedia and Telecommunications and applies to museums, art galleries, architecture and other kinds of works of art.

Network access to museums and galleries offers both easier access to Europe's heritage and new revenue for its preservation and display from access and re-use fees.

European museums and galleries hold the richest collection of objects, art and cultural wealth than anywhere in the world, but much is not accessible to scholars and public because of lack of space and cost of travel. This is the reason why this 'Real Virtuality' aims to develop a trans-European framework for electronic network access to museums and galleries, classifying and showing not only what is shown to the public but in addition what is not visible because of lack of exhibition space or, what is not accessible to the public like frescos in access restricted buildings and private offices.

The main goal of this project is to improve the visibility of cultural heritage, to disseminate knowledge and cultural interchanges amongst nations. One of the fall-out of this project may be the availability of some fees for museums coming from network usage and information downloading.

The aim of the project is to promote co-operation in developing and rendering accessible the cultural heritage of European countries. This project will contribute to the development of, and to favour the access of the citizen to, the cultural heritage of European museums, emphasizing development and access to museums, by means of enhancing the cultural content of museum collections, with a view to render them accessible to the general public.

The objective is to establish a technical, operation and commercial basis for trans-European electronic access which ensures:

• better visibility for cultural wealth and openness to the public;
• extension of real exhibition space to virtual-cyber space;
• efficient information interchange amongst homologous institutions across Europe and amongst organisation and researchers;
• need to create and consolidate a distributed work of art data base able to manage and locate each item across Europe;
• need to define a standard format, based on 'de facto' status , for information systems in order to access and exchange data from different locations;
• elaboration of multilingual presentations;
• need to enrich and integrate actual 'back stage' museums information systems in order to provide information to the public both on site and home;
• need to design and realise a framework to organise and deliver information to the public;
• creation of new skills and working places;
• promotion and dissemination of European cultural heritage as a common basis of interest and development;
• the preparation of high-quality publications, exhibitions, conferences and other events.

Annex I.2

LIST of Contractors

Annex I.3

1. Summary description of the project

The aim of the project is to promote co-operation in developing and rendering accessible the cultural heritage of European countries. This project will contribute to the development of, and to favour the access of the citizen to, the cultural heritage of European museums, emphasizing development and access to museums, by means of enhancing the cultural content of museum collections, with a view to render them accessible to the general public.

Idealise an integrated and inter-operable system capable of satisfying the most varied information requirements on the cultural heritage patrimony sector.

Creating an integrated system on culture entails individualising a series of agent entities (museums, libraries, photo-archive,.. ) and of users (specialists, researchers, students, tourists, tourist operators, adept employees,..) and the cultural service centres capable of facilitating and meeting agents entity and users with an added value.

The agent entities and the users are today two macrocosms disjoined or casually integrated. For this reason exists a flow detachment between inquiries and requests.

It is, therefore, mandatory to define an intermediate layer of interconnection that can make the system truly inter-operable (Cultural Service Centre).

The user requirement definition process and the implementation of primary ganglions of the integrated system make-up the innovative elements of this proposal.

The main service are:

• generic services
• basic network
• video-conferencing
• virtual reality room (visio room)
• delivery of cultural derived product
• tutorial tours in digital museums
• multi-linguistic thesaurus
• creation of virtual exhibitions not related to a real one
• cultural events management and promotion

The main requirement that we will consider is the following.

The user requirement definition process and the implementation of primary ganglions of the integrated system make-up the innovative elements of this proposal. In particular:

• efficient information interchange amongst different related organisation in Europe and amongst organisation and researchers;
• create a multimedia trans-European distributed data base to manage and locate each artwork;
• propose methods and tools in cultural heritage information management by using existing standards;
• development of a trans-European framework for 'virtual' access to museums, art galleries and similar
• creation of new skills and working places;
• promotion and dissemination of European cultural heritage as a common basis of interest and development;
• possibility to access information both from the museum and directly from home;
• possibility to create a trans-European network of "Cultural Heritage Information Providers" in order to sell high quality documents of objects (high quality color prints, 3d digital or solid models)
• possibility to obtain a geographical or historical path or map related to an author or movement
• possibility to offers not only 2d low and high resolution images but also movie-maps, 3d models, VR experiences, digital animation and reconstruction (archaeology, not yet completed, totally or partially destroyed work of art)
• tutorial tours in digital museums;
• hyper-media navigation and surfing trough different kind of work of art and information (architecture, sculpture, paintings, frescos etc.)
• creation of 'virtual' exhibitions not related to the real one (collection of disseminated work of art, etc).

TOP

In the specific sector of information technology for museums and galleries the objective is to establish a solution which ensures:

• openness and inter-operability of access systems;
• the widest possible access, through data communication over switched telephony as well as over high-speed cable and fibre networks;
• the possibility for museums, galleries and libraries to charge modest fees for access and reproduction of information and images, but the possibility to offer free access from schools and universities;
• proper protection of intellectual property rights and copyright, with operational mechanism for controlling and charging for commercial re-use of material;
• a balance between scientific and academic interest in museum/gallery collections or libraries and generic public interest.
• possibility to access information both from the museum and directly from home;
• possibility to create a trans-European network of "Cultural Wealth Information Providers" in order to sell high quality documents (high quality color prints, 3D digital or solid models);
• possibility to obtain a geographical or historical path or map related to an author or movement;
• possibility to offers not only 2d low and high resolution images but also movie-maps, 3d models, VR experiences, digital animation and reconstruction (archeology, not yet completed, totally or partially destroyed work of art)
• tutorial tours in digital museums;
• hyper-media navigation and surfing trough different kind of work of art and information (architecture, sculpture, paintings, frescos etc.)
• creation of 'virtual' exhibitions not related to the real one (collection of disseminated works of art, etc).

TOP

In the feasibility study phase an analysis of the target user is foreseen. In fact, before to introduce a new service on the culture is very important to better outline the users expectation and needs. A preliminary list of users is, in any case, take into account in our commercial analysis (specialists, researchers, students, tourists, tourist operators, adept employees,..).

The cultural service centres can receive money for the provided services (subscription) or can sell cultural derived products like brochures, tickets, gadgets,..

The commercial rules are to be defined for the correct flow of cultural products inside the network according to the country’s law.

Creating an integrated system on culture entails individualising a series of agent entities (museums, libraries, photo-archive,.. ) and of users (specialists, researchers, tourists, tourist operators, adept employees,..) and the cultural service centres capable of facilitating and meeting agents entity and users with an added value.

The agent entities and the users are today two macrocosms disjoined or casually integrated. For this reason exists a flow detachment between inquiries and requests.

It is, therefore, mandatory to define an intermediate layer of interconnection that can make the system truly interoperable (cultural service centre).

As the ganglions of a nervous system the cultural service centres know the semantic rules of the primary users (multilingualism and interoperability) and satisfy the most sophisticated inquires (theme of research) inside to the cultural dimensional parameters: heritage period, multi-subject (pictorial, archaeological, bibliographical,.. ), .. with a multimedia response (image+ text+photo+ ...).

The cultural service centre knows how to get access to all the primary information sites (museum, libraries,..) through their specialised catalogue (Meta-database).

This centre works as an information centre through the internet document allowing the dissemination of all the cultural information related to a theme (e.g.: Picasso, the gothic architecture, the painters of the 1500, the Greece sculpture ..) and can reach other centre that manage other themes in order to give a complete overview on cultural heritage. The related services are aimed to disseminate cultural events (stages, exhibitions, workshops, meetings, manifestations..) on which the theme is treated.

The integrated cultural system is therefore a structured capillary make-up of information of primary layer (images,texts,photo, video,..) archived into the agents entity (museums, library,...) that keeps the information and the semantic structures of second layer (cultural service centres) that know how to join the primary layer information via an high speed network (ATM ) and can furnish it to the final user via internet.

tools for culture on line archive of primary cultural data

(A)

meta-database for multi-linguism and interoperability

(B)

Cultural Integrated System General Schema

With reference to the schema, it is obvious one must think of a technological support in order to satisfy these communication needs, however, it is not enough.

We believe in two types of intervention:

a) an heterogeneous tool kit that allow the user navigation into the cultural heritage patrimony via internet. The tool kit is composed by several specialised tools on different cultural fields (handling of paintings (zoom,color filter, restoration results visualisation..), handling of sculpture (3D visualisation, radiography maps, ...) , handling of archaeological ruins (Virtual reality reconstruction, forecast for environmental effects,..), a cultural on-line browser (multilingual and interoperable thematic inquiring of raw data, correlation of homogeneous information,..), etc..

With this environment the user can build an added value local database of cultural information highly manageable and customised.

The tool kit will expand the diffusion of cultural heritage on the user community with an educational and professional added value. By this tool kit the user becomes an active actor of the cultural evolution and can articulate and develop personal theory on the specific cultural subject.

The aim of this tool kit is to transform an user from a passive actor to an active one.

b) a whole of cultural service centres particularly specialised on single cultural subject or complex subjects (archaeology, architecture,..) capable of dialoguing with all the cultural information depository structures (museums, library,..) via an wide-band networks (Euro ISDN, ATM).

These centres are pivotal elements of the nervous system at the base of the flow of the cultural heritage information.

Some steps are:

• Creation of a group of different subjects coming from: Museums, Universities, Software Market Leader, Hardware Producer, Telecommunication and/or Entertainment Company. This work-group will promote the creation of a trans-European network aimed to promote, share and resell information related to Cultural Heritage during the feasibility study.
• creation of textual comments and graphic images support to the project (digital data base);
• use of available base technology to achieve first results in a short while (2 years max)
• self funding of the project via fees and other services;
• large reference to 'de facto' standards (telecommunications, software, hardware, data formats etc.)
• protection of intellectual property rights and copyrights and protection of digitalisation investment;
• secure transaction accounting system managed by owners in order to charge modest fees for access and print ;
• special protected access for educational purposes;
• proper protection of intellectual property rights and copyright, in order to control and charge the commercial re-use of images, 3d models and texts;
• open and inter-operable information management system
• distributed data base architecture;

The first part of the project has to be funded by different sponsors then when the project is running funding will be obtained by the project itself reselling information, high quality images and 3d models, interactive hypermedia titles and other digital products.

Creation of a group of different subjects coming from: Museums, Universities, Software Market Leader, Hardware Producer, Telecommunication and/or Entertainment Company. This work-group will promote the creation of a trans-European network aimed to promote, share and resell information related to Cultural Heritage.

In conclusion the main investment related to the project is based on the human resource usage.

Particular attention is paid to the capacity of the system to divulge itself even in areas not in the European Community and, therefore, research is also addressed to international structures, companies, G7 area, Mediterranean, Eastern European, Switzerland, capable of making-up the pivotal point of new and potential users in the Cultural Heritage sector.

It is our intention to continue growing in the project framework during the successive project phases towards increasing the network of dissemination via Euro-ISDN, thereby increasing the possibility for success.

Since the particular nature of the project and the choice to take on not a research project but to individualise the road and the strategy with which to follow an ambitious project and prevalently industrial, we are aware that the complex framework combined in the project constitutes a valid starting point for the future network of European and International culture through the Euro-ISDN network.

The assumptions underlying the successful implementation of the services are the following:

• Availability and access to cultural heritage repositories for future extension of the application (mainly due to the massive presence of end-user partners like musuems, art galleries, ... )
• Application mainly based on mature and ready technologies (Euro ISDN, Internet, WWW, VR, hypermedia)
• Well balanced mix of partners skills
• Presence of industrial utility manager with a strong background into the service dissemination on the territory

The Project Phase for which financial aid is requested is the Feasibility Study (1^st year - kick off +12 months). During this phase an analysis of the pubblic mission and educational requirements will be done in order to better point out the cultural service centres architectural functions. An analysis of the market plan and the contractual matter about international interchanging mechanism and proper protection of intellectual property rights and copyrights will be performed starting from a target user profile study.

In particular the Work Breakdown Activities of the first year is the following:

The project subject to this contract is the commercial validation and demonstration stage for a project of common interest in the area of Cultural Heritage . It includes studies and technical support measures addressing the elements necessary for a decision by the contractors to invest in a sustainable project of common interest. It allows the contractors to verify the conditions under which a positive decision to implement the sustainable project of common interest can be taken.

Considering the preliminary phase of the project (feasibility study), the monitoring of the commercial validation and demonstration shall be based on the following key physical and financial indicators including those which are essential to decide on further investments :

1. Acknowledgment of the MOSAIC project capabilities and features from cultural bodies, like Museums, Institution, Foundations and Educational. These parts should agree with the usability of the tool for their communicative purposes.(Increase the partner list )
2. Test bed of connections during an experimental period, with a complete documentation. This experiment has to be prepared and promoted through a chains of shortcuts placed on Web Server afferent to the theme.(dissemination feedbacks)
3. Usability agreement of Art Publishers and book-shops manager. Letters of Acceptance from five of the leading industries in multimedia publishing, PC factories and worldwide distributors (IBM, Digital, Microsoft, Computer Associated, Apple, Silicon Graphics, etc.).(increase the promotor/sponsor list)

In this project phase some indicators like economical indicators like revenue, number of contract, percentage of the market area,... are out of consideration and will be considered into the deployment phase. The work will be subdivided in Work packages (WP) and each WP will ="TOP">

Cultural heritage application map

Cultural heritage application prices list

WP 1700

CSC functional and physical description

Infrastructures and equipment estimation cost

WP 1800

Feedback on demo dissemination

Number of access to the cultural network

WP 2000

CSC model kernel functions estimation

WP 1900

Respect of planned milestones

2. Description of the workpackages

The following forms illustrate the detailed description of the MOSAIC project Workpackages.

PROJECT TITLE : MOSAIC

PROJECT TITLE : MOSAIC

PROJECT TITLE : MOSAIC

PROJECT TITLE : MOSAIC

PROJECT TITLE : MOSAIC

PROJECT TITLE : MOSAIC

PROJECT TITLE : MOSAIC

PROJECT TITLE : MOSAIC

PROJECT TITLE : MOSAIC

PROJECT TITLE : MOSAIC